A Guide To Health and Safety Inspections For Landlords

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A Guide to Health & Safet Inspections for Landlards

As a landlord, you are responsible for providing your tenant with a safe and healthy property to live in, as required by The Landlord and Tenant Act 1985.

As well as maintaining the exterior structure of the building, Landlords must ensure the property is in proper working order and supplies water, gas, and electricity.

If you’re a Landlord or considering buying a property to rent out to tenants, it’s important to familiarise yourself with the legal requirements needed to pass a health and safety inspection and this guide will highlight the key ways to do that.

Landlords’ Responsibilities

The landlord has to maintain:

  1. a) The exterior and structural elements of the property
  2. b) The internal facilities of the property

Utilities

Utilities such as water, gas and electricity must have whatever is needed to ensure proper use to the tenant. That means that all the equipment required to use the utilities must be fully, safely and correctly installed. Removable equipment or appliances added by the tenant which use gas, water or electricity are not considered as “installations” as they are not provided by the Landlords’ and therefore not the Landlords responsibility.

Gas Safety

If the Landlord has installed gas appliances within the property, annual gas safety checks must be carried out by a registered Gas Fitter / Engineer. The check must be done within 12months of a new tenant taking up occupation and a copy of the gas safety check must be provided to the tenant prior to them moving in.

Electrical Safety

Landlords must ensure that the electrical installation and all electrical appliances are ‘safe’ with little risk of injury or death to humans, or risk of damage to property. The Institution of Electrical Engineers recommends a formal periodic inspection and test should be carried out at least once every ten years, or before a new tenant moves in.

If the Landlord installs electrical appliances in the property, it is his/her responsibility to ensure they are safe and fit for purpose. Any equipment supplied should be marked with the appropriate CE symbol.

Appliances supplied by the Landlord should either be brand new or checked by a qualified electrician before the property is rented to tenants and all paperwork (i.e. receipts, warranties, certificates of inspection) should be kept for a minimum period of six years.

Fire Safety

Legislation for fire safety differs based on the types of property. Some legislation affects all properties irrespective of the layout or how it is occupied and some only applies to properties that are occupied by tenants who are unrelated or only certain parts of the building.

It is the Landlords duty to follow the correct fire safety regulations for the specific property. Landlords must also:

  • Install smoke alarms on each storey
  • Install a carbon monoxide alarm in any room with a solid fuel burning appliance
  • Ensure tenants have access to escape routes at all times
  • Ensure all furniture and furnishings supplied are fire safe
  • Provide fire alarms and extinguishers if the property is a large house in multiple occupation (HMO)

Legionella Assessment

Landlords are legally required to perform a risk assessment for Legionnaire’s Disease. Failing to perform a risk assessment could result in a fine. The level of risk assessment required depends on the type of property and landlords should check how much is needed before carrying out extensive water sampling tests which may not be necessary.

Other Internal Facilities

As well as the high risk facilities listed above, Landlord’s should also take into consideration the following:

  • Personal Hygiene

Ensuring tenant has access to proper wash hand basins, showers and/or baths.

  • Sanitation and drainage

Ensuring lavatories, WC basins, drains, waste pipes, rainwater goods, inlet gullies and inspection chambers are all in good working order.

  • Food safety

Ensuring the property includes fit-for purpose sinks, draining boards, work tops, cooking facilities (or cooker points and space for cooking facilities), cupboards and/or shelves for storing cooking and eating utensils and equipment and food storage facilities.

  • Ventilation

Ensuring the property has sufficient ventilation (airbricks, trickle vents, opening lights to windows and mechanical and non-mechanical ventilation equipment.)

  • Space and water heating

Ensuring the property has safety tested any kind of fitted space heating appliance(s) or central heating system.

Health and Safety Hazards

Identifying Hazards

It’s normal for faults and deficiencies to arise so it is important for Landlords to recognising these hazards in order to reduce or the risk of harm caused to an individual or damage to the property.

Landlords can identify these hazards by understanding:

  • The basic physical and mental needs for human life and comfort, and
  • How the property as a whole, and each individual aspect of the property, has an effect on the overall safety of the occupant.

The property must not contain any hazard that could lead to an increased risk to the occupant’s health, safety, and wellbeing. Therefore, Landlords must have a good understanding of the general functions of each element of the property (installations, fixtures etc) as well as the ability to identify and illuminate any hazard.

The housing health and safety rating system (HHSRS) was introduced under the Housing Act 2004 and applies to residential properties in England and Wales. It is a risk evaluation tool created to guide local authorities when identifying health and safety risks and hazards in properties with the aim to make housing safer and healthier to occupy.

HHSRS may decide to do an inspection on your property if:

  • your tenants have asked for an inspection
  • the council has done a survey of local properties and thinks your property might be hazardous

The HHSRS considers a risk important when it’s effect can cause harm, making it a hazard.

An example of a hazardous risk could include a poorly maintained ceiling leading to:

  • Excess cold (due to heat loss)
  • Increase of fire (allowing the fire to spread into other parts of the property)
  • Poor hygiene (access for pests to breed and cause infections)

An inspection must take place to identify any deficiencies and hazards in the property. Some hazards may be due to the way the property was designed or built, some may be due to normal wear and tear, and some may be due to a lack of maintenance and repair over time.

In some cases, the activities of the tenants within the property can have an affect on the potential risks and hazards. However, the HHSRS only assesses those which are the Landlords responsibility, not risks associated with any fixtures, fittings, appliances added by the tenants.

Eliminating Hazards

Below is a method for determining and dealing with deficiencies and potential risks.

Step by step guide to Health and Safety Inspections For Landlords
Source: Housing Health and Safety Rating System 

If the property is temporarily unfit to live in, Landlords must ask tenants to move out before major repairs take place. Landlords should agree in writing:

  • how long the repair work will last
  • the tenants’ right to return
  • details of any alternative accommodation

If you’re planning a substantial amount of major work, or want to redevelop the property, you can apply for a court order to have your tenants removed. The court is more likely to grant this if you provide alternative accommodation.

Enforcement Action

If a member of the local authority carries out an assessment on your property and determines there is a hazard, a decision is then made on the most appropriate action required to reduce or minimise a risk.

The enforcement officer will consider the level of risk associated with the hazard and potential damage it could cause to a human being or to the property. Inspectors look at 29 health and safety areas and score each hazard they find as category 1 or 2, according to its severity and level of risk.

Inspectors are encouraged to clearly communicate with the property owner and advise them on what should be done for the property to be suitable for occupants before formal action is taken.

The officer will then take the most appropriate form of action, which could be any of the following:

  1. Serve an improvement notice
  2. Make a prohibition order
  3. Emergency action
  4. Serve a hazard awareness notice
  5. Demolition
  6. Clearance

Landlords must take action on enforcement notices and also have the right to appeal enforcement notices. Failure to follow the enforced requirements is a criminal offence and can be punished by fines or imprisonment.

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Article sources:

www.gov.uk/government/uploads/system/uploads/attachment_data/file/9425/150940.pdf

www.pims.co.uk/health-and-safety-in-rented-property/

www.rla.org.uk/landlord/guides/legal-musts-for-landlords-and-letting-agents.shtml

www.rla.org.uk/landlord/safe-and-secure/#coldX

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